Free cash count calculator for restaurants. Count the till at the end of a shift, see if it is over or short, and get a deposit report to share or print.

  1. 1POS
  2. 2Count
  3. 3Report

Shift details

Cash withdrawals optional

Cash taken out of the till during the shift, like a supply run. Keep the receipts for the deposit bag.

Tips to pay out in cash optional

Tips from the POS that staff will be paid in cash from the till. Leave the tip money in the till until the count is finished.

How to use the cash count calculator

  1. Get ready. Print or open your POS end-of-shift report. Don’t take any money out of the till yet, including tips.
  2. Enter the POS numbers. Enter the cash sales from the POS report, the float the till started with, any cash taken out during the shift (like a supply run), and the tips that will be paid out in cash. Check them against the POS report before you continue. Once you do, they’re locked and can’t be changed.
  3. Count the cash. Enter how many of each bill, coin and coin roll is in the till, including the float and the money for tips. Tap + and − or type the number. The total stays hidden until the end, so the count is honest.
  4. Finish the count. The report shows whether the till is over, short or balanced, how much to deposit, and exactly which bills and coins go in the deposit bag. The count is locked once you finish.
  5. Make up the deposit bag. Put in the bills and coins listed, starting with the biggest. Add the receipts for any cash withdrawals, and enter the deposit reference or bag number.
  6. Pay out the tips and leave the float. The report lists which bills and coins to pay the tips with, and which to leave in the till as the float for the next shift. Pay the tips now that the count is done.
  7. Save or share the report. Download the PDF to print for the deposit bag, copy it into Excel, or send it to your manager as an image, email or text.

How the numbers work

  • Expected in the till = starting float + cash sales − cash withdrawals
  • Over or short = cash counted − expected in the till
  • Deposit = cash sales − cash withdrawals − tips paid out, plus any overage or minus any shortage

For example: a $500 float plus $1,200 in cash sales, less a $50 withdrawal, means $1,650 should be in the till. If $1,600 is counted, the till is $50 short. The deposit is $1,200 − $50 withdrawal − $50 tips = $1,100, less the $50 shortage, for a total of $1,050.

Good to know

  • Your numbers stay on your device. Everything you enter stays in your browser until you start a new count. Nothing is sent to or stored by us.
  • Shortages are flagged, not deducted. If the till is short, the report says so and asks you to tell your manager.
  • No pennies. Canada no longer uses pennies, so if the tips or float end in odd cents, the deposit bag can be a few cents different from the deposit. The report tells you what to write on the deposit slip.
  • Locked steps prevent mistakes, not misuse. The locks stop numbers being changed by accident. Because the count is saved on the employee’s own device, managers should still compare the report with the POS report and the bank deposit.

Disclaimer

This cash count calculator is provided free by Affordable Bookkeeping Services for general information and convenience only. It is not accounting, tax, legal or employment advice. Results depend on the numbers you enter, so always check them against your POS reports, deposit slips and bank records. We have worked to make the calculator accurate, but we make no guarantee that it is error-free and accept no responsibility for any loss or decision based on its results. Your entries are processed in your web browser and are not sent to or stored by us. Employers are responsible for handling cash shortages and tips in line with Ontario’s Employment Standards Act and any other laws that apply to them. For advice about your business, speak with a qualified professional.